Job Description
Join our dynamic team as a Night Shift Administrative Assistant in Oakland, CA. This full-time position offers competitive compensation and benefits while serving our vibrant community. You'll be the backbone of our after-hours operations, ensuring seamless administrative support for critical municipal services. If you thrive in a fast-paced environment and value making a tangible impact, apply today to become an essential part of Oakland's public service excellence.
Responsibilities
- Manage confidential records, databases, and document processing systems with precision
- Coordinate cross-departmental communications and schedule evening meetings
- Process incoming requests, permits, and forms with exceptional attention to detail
- Support budget tracking, procurement tasks, and invoice reconciliation
- Prepare comprehensive reports, agendas, and correspondence for leadership
- Act as primary point of contact for emergency after-hours inquiries
- Maintain office equipment inventory and coordinate maintenance schedules
Qualifications
- Associate's degree in Business Administration or related field (or equivalent experience)
- Minimum 3 years of administrative support experience in government or public sector
- Advanced proficiency in Microsoft Office Suite and data management systems
- Exceptional written and verbal communication skills
- Valid California driver's license with clean record
- Ability to work independently with minimal supervision during night hours
- Experience with records retention policies and confidential information handling