Job Description
Join our dynamic team as a Night Shift Administrative Assistant in Miami! This pivotal role ensures seamless operations during non-business hours while supporting our global workforce. You'll be the backbone of our night operations, managing critical communications, maintaining confidential records, and coordinating cross-departmental workflows. If you thrive in fast-paced environments and excel at precision-driven tasks, this opportunity offers competitive compensation and career growth potential in a Fortune 500 setting.
Responsibilities
- Manage incoming communications including calls, emails, and after-hours correspondence
- Process and document confidential financial reports and operational data
- Coordinate international scheduling across multiple time zones
- Maintain digital filing systems with 99.9% accuracy
- Support logistics for international shipments and document deliveries
- Prepare executive briefings and transition reports for day teams
- Oversee office security protocols during night operations
Qualifications
- Minimum 2 years administrative experience in corporate/medical/legal environments
- Advanced proficiency in MS Office Suite (Excel pivot tables, PowerPoint)
- Experience with SAP or Salesforce CRM systems
- Valid Florida driver's license with clean record
- Spanish fluency required for bilingual clientele
- Ability to work independently with minimal supervision
- Notary public certification preferred
- Flexibility to work rotating weekend shifts