Job Description
Join our dynamic team as a Night Shift Administrative Assistant at Global Solutions Inc. in Chicago. This critical role ensures seamless operations during evening hours, supporting executives and departments with precision and efficiency. Enjoy competitive pay, comprehensive benefits, and a collaborative night-team environment. If you thrive in fast-paced settings and excel at multitasking, this opportunity offers career growth and work-life balance.
Responsibilities
- Manage executive calendars, coordinate meetings, and handle confidential communications
- Process invoices, expense reports, and financial documentation with accuracy
- Operate multi-line phone systems and triage client/vendor inquiries
- Prepare correspondence, reports, and presentations using Microsoft Office Suite
- Oversee office inventory, supply procurement, and equipment maintenance
- Assist with HR tasks including onboarding and compliance documentation
- Coordinate logistics for international remote teams across time zones
Qualifications
- Associate's degree or equivalent experience in administration
- Minimum 2 years in administrative support or office management
- Proficiency in MS Office (Word, Excel, Outlook, PowerPoint)
- Exceptional written/verbal communication and organizational skills
- Ability to work independently with minimal supervision
- Experience handling confidential information with discretion
- Availability for flexible night shifts (11 PM - 7 AM)
- Basic knowledge of office equipment and ERP systems