Job Description
Are you a detail-oriented professional ready to elevate our operations?
Apex Corporate Solutions is currently urgent hiring for a dedicated Administrative Assistant to join our thriving team in New York. We are looking for a candidate who possesses exceptional organizational skills and a proactive attitude to manage our daily workflows.
In this pivotal role, you will serve as the backbone of our office, ensuring seamless communication between departments and supporting senior management with complex scheduling and documentation. Join a company that values efficiency, innovation, and employee growth.
Responsibilities
- Calendar Management: Oversee and maintain executive calendars, scheduling meetings, appointments, and travel arrangements with precision.
- Communication Hub: Serve as the primary point of contact for internal and external stakeholders, handling inquiries via phone, email, and in-person.
- Document Control: Prepare, proofread, and distribute professional correspondence, reports, and presentations to ensure brand consistency.
- Office Operations: Manage incoming and outgoing mail, packages, and deliveries; maintain office supplies inventory.
- Event Coordination: Assist in planning and executing company-wide events, meetings, and team-building activities.
- Data Management: Organize and digitize filing systems, ensuring all records are accurate, secure, and easily retrievable.
- Administrative Support: Process invoices, expense reports, and purchase orders accurately and in a timely manner.
Qualifications
- Experience: Minimum of 2-3 years of proven experience as an Administrative Assistant or in a similar support role.
- Technical Skills: Advanced proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and familiarity with CRM software is preferred.
- Communication: Excellent verbal and written communication skills with a professional and polished demeanor.
- Organization: Superior organizational skills with the ability to prioritize tasks and manage time effectively in a fast-paced environment.
- Problem Solving: Ability to anticipate needs and resolve issues independently with minimal supervision.
- Education: High school diploma or equivalent required; Associate’s degree or Bachelor’s degree in Business Administration is a plus.