Job Description
We are seeking a highly organized and detail-oriented Administrative Assistant to join our dynamic team in New York, NY. This is an immediate hiring opportunity designed for candidates looking to start a career in a professional office environment. No prior experience is required; we provide comprehensive on-the-job training and mentorship to help you succeed.
As a key member of our front-office operations, you will be the face of our company, managing schedules, handling correspondence, and ensuring our daily workflows run smoothly. If you are reliable, eager to learn, and ready to contribute to a fast-paced team, we encourage you to apply today.
Responsibilities
- Manage incoming communications, including phone calls, emails, and mail, ensuring a professional and welcoming tone.
- Schedule and coordinate meetings, appointments, and travel arrangements using digital calendar systems.
- Maintain accurate and organized filing systems for both digital documents and physical records.
- Assist with data entry, report preparation, and document formatting using Microsoft Office Suite.
- Provide general administrative support to management, including expense reporting and project tracking.
- Handle basic customer inquiries and direct them to the appropriate departments.
- Perform light errands and ensure the reception area is always tidy and professional.
Qualifications
- High school diploma or equivalent (GED) is required.
- Basic proficiency in Microsoft Office (Word, Excel, Outlook) is highly preferred.
- Strong written and verbal communication skills.
- Ability to work independently and manage multiple priorities in a busy environment.
- Excellent organizational skills and a keen attention to detail.
- Willingness to undergo paid training and learn new internal systems quickly.