Job Description
We are looking for a highly organized and proactive Administrative Assistant to join our growing team in New York City. In this pivotal role, you will be the backbone of our daily operations, ensuring seamless communication and efficient office management. If you excel in a fast-paced environment and possess a keen eye for detail, we want to hear from you.
As part of our Local Administrative Support division, you will work closely with senior management to coordinate schedules, manage correspondence, and facilitate inter-departmental collaboration.
Responsibilities
- Manage complex calendars, schedule meetings, and arrange domestic and international travel logistics.
- Prepare and edit correspondence, memos, reports, and presentations using Microsoft Office Suite.
- Screen and direct phone calls; respond to inquiries via email and in person with a professional demeanor.
- Organize and maintain digital and physical filing systems to ensure easy retrieval of information.
- Process invoices, expense reports, and assist with payroll preparation as needed.
- Coordinate office events, meetings, and vendor services to maintain a productive work environment.
Qualifications
- High school diploma or equivalent; Associate’s degree preferred.
- Minimum of 2-3 years of experience in an administrative or office support role.
- Proficient in MS Office (Word, Excel, PowerPoint, Outlook).
- Exceptional verbal and written communication skills.
- Strong organizational skills with the ability to prioritize multiple tasks effectively.
- Ability to work independently and as part of a team in a dynamic setting.