Job Description
Are you an organized and detail-oriented professional seeking a new opportunity in the vibrant city of Miami? Apex Professional Services is currently accepting applications for a dynamic Administrative Assistant. We offer a competitive salary and a flexible schedule designed to help you thrive both professionally and personally.
In this role, you will serve as the cornerstone of our daily operations, ensuring smooth workflow and supporting our executive team with precision and professionalism. We are looking for someone who is proactive, adaptable, and ready to hit the ground running with immediate availability.
Responsibilities
- Calendar & Scheduling: Manage complex calendars, coordinate meetings, and arrange travel itineraries with the utmost attention to detail.
- Communication Hub: Act as the primary point of contact for internal and external stakeholders, answering inquiries and routing messages efficiently.
- Document Management: Prepare, proofread, and edit correspondence, reports, and presentations using Microsoft Office Suite.
- Data Entry & Reporting: Maintain accurate records in CRM systems and generate weekly/monthly reports for management.
- Event Coordination: Organize company events, team-building activities, and client meetings, including catering and venue logistics.
- Office Administration: Oversee office supplies, manage vendor contracts, and ensure the reception area is welcoming and organized.
Qualifications
- Experience: Minimum of 2 years of experience in administrative support or a related field.
- Education: High school diploma or GED required; Associate’s degree preferred.
- Software Proficiency: Advanced proficiency in Microsoft Office (Word, Excel, PowerPoint, Outlook) and Google Workspace.
- Communication: Excellent verbal and written communication skills with a professional tone.
- Flexibility: Ability to work flexible hours and adapt to changing priorities in a fast-paced environment.
- Reliability: Proven track record of punctuality and dependability.