Job Description
Are you an organized professional looking for a new challenge? Apex Administrative Solutions is currently seeking a dedicated and detail-oriented Administrative Assistant to join our growing team in Memphis, TN.
We are looking for an individual who thrives in a fast-paced environment and is ready to start immediately. As an Administrative Assistant, you will be the backbone of our daily operations, ensuring smooth communication and efficient workflow.
Why Join Us?
- Immediate Start: No waiting period – start contributing to our success from day one.
- Full-Time Stability: A steady 40-hour work week with comprehensive benefits.
- Premium Environment: Work in a modern, collaborative office setting.
Responsibilities
- Calendar & Scheduling: Manage complex calendars, schedule meetings, and coordinate internal and external appointments with precision.
- Communication Hub: Serve as the primary point of contact for incoming inquiries via phone and email, routing messages efficiently to the appropriate team members.
- Document Management: Prepare, proofread, and distribute professional correspondence, reports, and presentations using Microsoft Office Suite.
- Travel Coordination: Arrange domestic and international travel itineraries, including flights, hotels, and ground transportation.
- Office Operations: Maintain office supplies inventory, handle incoming mail, and assist in organizing team events and meetings.
- Data Entry: Accurately input and update data into CRM systems and databases, ensuring all records are current and error-free.
Qualifications
- Education: High school diploma or GED required; Associate’s degree or Bachelor’s degree in Business Administration preferred.
- Experience: Minimum of 2-3 years of professional administrative support experience.
- Technical Skills: Proficiency in Microsoft Office (Word, Excel, PowerPoint, Outlook) and Google Workspace.
- Organization: Exceptional time management skills with the ability to prioritize multiple tasks in a dynamic environment.
- Communication: Excellent verbal and written communication skills with a professional demeanor.
- Adaptability: Ability to work independently and as part of a team with a proactive problem-solving attitude.