Job Description
Are you an organized, proactive professional looking for an immediate opportunity to make an impact? Apex Administrative Solutions is seeking a dedicated Administrative Assistant to join our growing team in Long Beach, CA. This is a fantastic chance to work in a fast-paced environment where your organizational skills will be valued.
We offer a competitive hourly rate, a collaborative work culture, and the chance to grow your career with a forward-thinking company. If you are ready to jump in and hit the ground running, we want to hear from you!
Responsibilities
- Manage complex calendars and schedule meetings, ensuring optimal use of executive time.
- Prepare and distribute internal memos, reports, and presentations with a high degree of accuracy.
- Handle incoming communications, including phone calls and emails, with professionalism and discretion.
- Coordinate travel arrangements, including flights, hotels, and itineraries.
- Assist with data entry and maintain accurate digital and physical filing systems.
- Act as the point of contact for visitors and vendors, ensuring a welcoming environment.
Qualifications
- High school diploma or GED required; Associate’s degree or administrative certification is a plus.
- Proven experience as an Administrative Assistant or in a similar support role.
- Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
- Excellent written and verbal communication skills.
- Strong organizational skills with the ability to multitask in a dynamic setting.
- Must be available for immediate start.