Job Description
Join our dynamic team at the City of Long Beach as a full-time Administrative Assistant with flexible scheduling options! We're seeking a highly organized professional to support our department's daily operations while maintaining a healthy work-life balance. This hybrid role offers remote flexibility with core hours on-site, perfect for candidates seeking stability with adaptable hours. You'll be the backbone of our office, ensuring seamless communication and efficient workflows in a coastal community setting. Enjoy competitive benefits, professional development, and the opportunity to make a tangible impact in our vibrant city.
Responsibilities
- Manage departmental calendars, scheduling appointments, and coordinating meeting logistics
- Handle incoming communications via phone, email, and in-person with professionalism
- Prepare and distribute confidential documents, reports, and correspondence
- Maintain digital and physical filing systems with meticulous attention to detail
- Assist with onboarding processes and new employee orientation materials
- Coordinate office supplies inventory and vendor relationships
- Support budget tracking and expense report processing
Qualifications
- Associate's degree in Business Administration or related field (or equivalent experience)
- 3+ years of administrative support experience in a professional setting
- Proficiency in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint)
- Exceptional organizational skills with ability to prioritize competing tasks
- Strong written and verbal communication abilities
- Experience handling confidential information with discretion
- Flexibility to adjust schedule based on departmental needs