Job Description
Are you an organized, detail-oriented professional looking for weekly pay and a dynamic work environment? Apex Office Solutions is seeking a dedicated Administrative Assistant to join our growing team. We offer a collaborative culture and excellent benefits for candidates in Minneapolis, MN, and surrounding Ohio areas.
In this role, you will serve as the first point of contact for our clients and internal teams, ensuring seamless office operations. We are looking for someone who thrives in a fast-paced setting and can manage multiple priorities with ease.
Responsibilities
- Office Management: Oversee daily office operations, manage inventory, and ensure a welcoming environment for visitors and staff.
- Scheduling: Coordinate calendars, schedule meetings, and arrange travel arrangements for executives with precision.
- Communication: Handle incoming calls, emails, and correspondence professionally, acting as the primary liaison between departments.
- Data Management: Maintain accurate records, update databases, and prepare reports using Excel and other office software.
- Document Control: Draft, proofread, and distribute internal memos, contracts, and presentations.
- Event Coordination: Assist in organizing company events, team-building activities, and client meetings.
Qualifications
- Experience: Minimum of 1-2 years of experience in administrative support or office management.
- Education: High School Diploma or GED required; Associate’s degree preferred.
- Technical Skills: Proficient in Microsoft Office Suite (Word, Excel, PowerPoint) and Google Workspace.
- Organization: Exceptional organizational skills with the ability to prioritize tasks effectively in a busy environment.
- Communication: Strong verbal and written communication skills, with a professional demeanor.
- Adaptability: Ability to work independently and collaborate effectively within a team structure.