Job Description
We are seeking a highly organized and proactive Administrative Assistant to join our dynamic team in Jacksonville, IL. This is an immediate hire position designed for a detail-oriented professional who thrives in a fast-paced environment. We offer a flexible schedule and a competitive benefits package for the right candidate. If you excel at multitasking and possess excellent communication skills, we encourage you to apply today.
Responsibilities
- Manage daily office operations and ensure efficient workflow across departments.
- Handle incoming communications, including phone calls and emails, with professionalism and courtesy.
- Schedule, coordinate, and confirm meetings, appointments, and travel arrangements.
- Prepare, proofread, and distribute internal and external correspondence, reports, and presentations.
- Maintain accurate and up-to-date records, databases, and filing systems.
- Assist in data entry tasks and the preparation of weekly reports.
- Support the management team with ad-hoc projects and special events.
Qualifications
- High school diploma or equivalent required; Associate’s degree in Business Administration preferred.
- Minimum of 2 years of experience in an administrative support role.
- Proficient in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
- Strong organizational and time management skills with the ability to prioritize tasks effectively.
- Excellent written and verbal communication skills.
- Ability to work independently with minimal supervision.