Job Description
Join Our Growing Team as an Administrative Assistant in Nashville, TN!
Nashville Health Systems is looking for a dedicated and detail-oriented Administrative Assistant to provide high-level support to our executive leadership. If you are a proactive problem-solver who thrives in a collaborative environment, this is the perfect opportunity for you.
In this role, you will play a crucial part in ensuring our daily operations run smoothly. You will manage complex calendars, coordinate travel arrangements, and serve as the primary point of contact for internal and external stakeholders. We value our employees and offer a comprehensive benefits package, including health insurance, 401(k) matching, and generous paid time off.
Responsibilities
- Manage and prioritize incoming emails, phone calls, and mail with the utmost professionalism.
- Schedule and coordinate internal meetings, conference calls, and business travel.
- Prepare and edit correspondence, reports, memos, and presentations using Microsoft Office Suite.
- Maintain and organize both digital and physical filing systems to ensure easy retrieval of information.
- Assist in the preparation of monthly departmental expense reports and invoices.
- Screen visitors and direct them to the appropriate department or personnel.
- Order office supplies and maintain a clean and organized workspace for the executive team.
Qualifications
- High school diploma or GED required; Associate’s degree in Business Administration or related field is preferred.
- Minimum of 3 years of progressive experience in an administrative support role.
- Advanced proficiency in Microsoft Office Suite (Excel, PowerPoint, Outlook).
- Strong written and verbal communication skills with the ability to interact with all levels of staff.
- Excellent time management, multitasking, and organizational skills.
- Ability to maintain confidentiality and handle sensitive information with discretion.
- Proven ability to work independently and adapt to changing priorities in a fast-paced environment.