Job Description
Are you a detail-oriented professional looking to launch your career in administrative support? Apex Administrative Services is seeking a motivated Entry-Level Administrative Assistant to join our dynamic team in Philadelphia, PA.
We pride ourselves on a collaborative work culture and offer a flexible schedule designed to help you balance your work and personal life. This is an excellent opportunity for recent graduates or individuals seeking a stable, high-growth role in a corporate setting.
In this role, you will play a vital role in ensuring our office operations run smoothly. If you are organized, proactive, and ready to grow, we want to hear from you!
Responsibilities
- Manage and organize incoming emails, phone calls, and general correspondence efficiently.
- Coordinate and schedule meetings, appointments, and travel arrangements using digital calendars.
- Prepare, edit, and proofread documents, reports, and presentations for executive review.
- Update and maintain accurate digital and physical filing systems for easy retrieval.
- Assist with data entry, basic bookkeeping, and inventory tracking as needed.
- Act as the primary point of contact for visitors and clients, ensuring a professional reception.
- Support team members with ad-hoc projects and special events coordination.
Qualifications
- High school diploma or equivalent (Associate’s or Bachelor’s degree preferred).
- Proficiency in Microsoft Office Suite (Word, Excel, Outlook, PowerPoint).
- Strong organizational skills with the ability to prioritize multiple tasks effectively.
- Excellent verbal and written communication skills.
- Attention to detail and strong problem-solving abilities.
- Reliable internet connection for potential remote/hybrid work flexibility.
- Ability to work in a fast-paced environment with a positive attitude.