Job Description
Are you a proactive and organized professional looking for an urgent hiring opportunity in Jacksonville? Premier Office Solutions is seeking a dedicated Administrative Assistant to join our dynamic team and support our daily operations with excellence.
We pride ourselves on a fast-paced, collaborative environment where your organizational skills will make a tangible impact. If you have a passion for efficiency and a knack for problem-solving, we want to hear from you.
Responsibilities
- Calendar Management: Manage complex executive calendars, schedule meetings, coordinate travel arrangements, and ensure all appointments are optimized.
- Communication: Serve as the primary point of contact for internal and external stakeholders, handling phone inquiries, emails, and correspondence professionally.
- Document Control: Prepare, proofread, and distribute meeting agendas, minutes, reports, and other business documents with high attention to detail.
- Office Operations: Oversee office supply inventory, coordinate maintenance requests, and ensure the reception area is welcoming and organized.
- Data Management: Assist with data entry, filing systems, and maintaining accurate digital and physical records.
- Event Coordination: Plan and coordinate company events, team building activities, and client meetings.
Qualifications
- Experience: Minimum of 2-3 years of professional administrative experience in an office setting.
- Education: High school diploma or GED required; Associate’s degree preferred.
- Technical Skills: Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and ability to learn new software quickly.
- Communication: Exceptional verbal and written communication skills with a professional tone.
- Organization: Strong organizational skills with the ability to prioritize tasks and manage time effectively in a fast-paced environment.
- Adaptability: Ability to work independently and collaboratively as part of a team.