Job Description
Are you an organized, detail-oriented professional looking for an immediate opportunity to join a thriving team? Apex Professional Services is seeking a dedicated Administrative Assistant to support our daily operations in the heart of Portland.
This is a fantastic opportunity for someone ready to make an impact immediately. You will play a vital role in ensuring our office runs smoothly, supporting senior leadership, and managing daily administrative tasks with precision and professionalism.
Responsibilities
- Manage complex calendars and schedule meetings with high-level executives.
- Prepare and distribute comprehensive reports, correspondence, and presentations.
- Coordinate travel arrangements, itineraries, and expense reporting.
- Process invoices and maintain accurate financial records.
- Greet visitors and manage front-desk reception duties to ensure a professional image.
- Assist with data entry and database management.
- Act as the primary point of contact for internal and external stakeholders.
Qualifications
- High school diploma or equivalent; Associate’s degree in Business Administration preferred.
- Proven experience as an Administrative Assistant or in a similar role.
- Advanced proficiency in Microsoft Office Suite (Excel, Word, Outlook).
- Excellent verbal and written communication skills.
- Strong organizational skills with the ability to multitask in a fast-paced environment.
- Proficiency with CRM software or project management tools is a plus.