Job Description
We are seeking a highly organized and proactive Administrative Assistant to join our dynamic team in Oklahoma City. This is an Immediate Hiring opportunity for a dedicated professional looking to make an impact. If you thrive in a fast-paced environment and possess exceptional communication skills, we want to hear from you.
As a key member of our operations team, you will ensure the smooth day-to-day functioning of our office, providing critical support to management and staff.
Responsibilities
- Calendar & Scheduling: Manage complex calendars, schedule meetings, and coordinate appointments for executives.
- Communication: Serve as the primary point of contact for internal and external stakeholders via email, phone, and in-person.
- Data Management: Maintain accurate records, update databases, and perform data entry tasks with high precision.
- Travel Coordination: Arrange domestic and international travel itineraries, including flights, hotels, and ground transportation.
- Document Management: Prepare, proofread, and distribute correspondence, reports, and presentations.
- Office Operations: Handle incoming mail, process invoices, and assist with inventory management.
Qualifications
- Experience: Minimum of 2 years of experience in an administrative or executive support role.
- Software Proficiency: Advanced proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
- Communication: Excellent verbal and written communication skills with a professional demeanor.
- Organization: Strong attention to detail and the ability to prioritize multiple tasks effectively.
- Time Management: Proven ability to meet deadlines and work independently.
- Education: High school diploma or equivalent required; Associate's degree preferred.