Job Description
Are you an organized professional looking for an immediate opportunity in the heart of Sacramento?
Apex Operations Group is seeking a dedicated and detail-oriented Administrative Assistant to join our dynamic team. This is a full-time, immediate start position where you will play a crucial role in ensuring our daily operations run smoothly. We pride ourselves on a collaborative work environment and offer a competitive benefits package to our employees.
In this role, you will be the face of our office, managing communications and coordinating schedules to support our leadership team. If you are a self-starter with excellent organizational skills and a passion for administrative excellence, we want to hear from you.
Responsibilities
- Calendar Management: Manage and coordinate complex calendars, schedule meetings, and arrange conference calls.
- Communication Hub: Handle incoming emails and phone calls professionally, screening and routing inquiries to the appropriate team members.
- Document Control: Prepare, edit, and distribute internal memos, reports, and presentations using Microsoft Office Suite.
- Data Entry: Maintain accurate digital and physical records, ensuring all data is up-to-date and organized.
- Travel Coordination: Arrange domestic and international travel itineraries, including flights, hotels, and ground transportation.
- Office Support: Order and maintain office supplies, and assist with general clerical duties as needed.
Qualifications
- Education: High school diploma or equivalent required; Associate’s degree or certification in Business Administration is a plus.
- Experience: Proven experience (2+ years) as an Administrative Assistant or in a similar support role.
- Technical Skills: Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and experience with CRM software.
- Soft Skills: Exceptional organizational skills and the ability to prioritize tasks in a fast-paced environment.
- Communication: Excellent verbal and written communication skills with a professional demeanor.
- Adaptability: Ability to work independently and collaborate effectively within a team structure.