Job Description
Join our dynamic team at Jacksonville Business Solutions Inc. as an Administrative Assistant. We're seeking a highly organized professional to support our fast-paced office operations. This immediate opening offers competitive compensation and growth opportunities in Jacksonville's thriving business district.
As the backbone of our daily operations, you'll collaborate with department heads to streamline workflows and enhance productivity. Our ideal candidate thrives in collaborative environments and brings proactive problem-solving skills to every task. Enjoy modern amenities, flexible scheduling options, and a supportive culture that values work-life balance.
Responsibilities
- Manage executive calendars, scheduling meetings, and coordinating travel arrangements
- Process incoming communications including emails, calls, and correspondence
- Prepare and distribute reports, presentations, and confidential documents
- Maintain digital and physical filing systems with meticulous attention to detail
- Coordinate office logistics including inventory management and vendor relationships
- Support onboarding processes for new team members
- Assist with budget tracking and expense report processing
Qualifications
- Associate's degree in Business Administration or related field (or equivalent experience)
- 3+ years of administrative support experience in professional settings
- Advanced proficiency in Microsoft Office Suite and Google Workspace
- Exceptional organizational skills with ability to prioritize competing tasks
- Strong written and verbal communication abilities
- Experience with CRM systems (Salesforce preferred)
- Proven ability to maintain confidentiality and handle sensitive information
- Valid Florida driver's license and reliable transportation