Job Description
Join our award-winning team in Charlotte's vibrant business district as we expand our administrative operations. We're seeking a highly organized Administrative Assistant to support our executive team with immediate effect. This hybrid role combines office presence with remote flexibility, offering competitive benefits and rapid career growth opportunities.
Our ideal candidate thrives in fast-paced environments and values precision in every task. You'll be the backbone of our daily operations, ensuring seamless office functionality while contributing to strategic initiatives. This position includes comprehensive training and a clear path to advancement.
Responsibilities
- Manage executive calendars, travel arrangements, and meeting coordination
- Prepare confidential reports, presentations, and correspondence using Microsoft Office Suite
- Oversee office inventory management and vendor relationships
- Process payroll, expense reports, and accounts payable/receivable
- Lead onboarding processes for new hires and coordinate training schedules
- Maintain digital and physical filing systems with meticulous attention to detail
- Act as primary point of contact for internal and external stakeholders
Qualifications
- Associate's degree or equivalent administrative experience (3+ years)
- Advanced proficiency in Microsoft Office (Word, Excel, PowerPoint, Outlook)
- Proven experience with calendar management and scheduling software
- Exceptional written and verbal communication skills
- Ability to handle sensitive information with discretion and professionalism
- Strong problem-solving skills and adaptability to changing priorities
- Experience with HRIS systems (e.g., Workday, ADP) preferred