Job Description
Join our dynamic team in Jacksonville as a full-time Administrative Assistant and become the backbone of our daily operations. We're seeking a highly organized professional to ensure seamless office functionality while supporting executives across multiple departments. This immediate opportunity offers career growth in a fast-paced environment where your precision and initiative will directly impact our success. Enjoy competitive benefits, flexible scheduling, and a supportive workplace culture that values your contributions.
Responsibilities
- Manage executive calendars, coordinate appointments, and arrange travel logistics
- Prepare, edit, and distribute confidential documents, reports, and correspondence
- Oversee office inventory, procurement, and vendor relationship management
- Handle incoming communications, including calls, emails, and mail processing
- Coordinate meetings, prepare agendas, and maintain detailed meeting minutes
- Support HR functions including onboarding, record-keeping, and compliance documentation
- Implement and maintain efficient filing systems (digital and physical)
Qualifications
- Minimum 3 years of administrative experience in a professional setting
- Proficiency in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint)
- Exceptional written and verbal communication skills
- Strong organizational abilities with meticulous attention to detail
- Ability to manage multiple priorities and meet tight deadlines
- Experience handling confidential information with discretion
- Associate's degree in Business Administration or related field preferred