Job Description
Join our dynamic team in Long Beach as a Full-Time Administrative Assistant with flexible scheduling options! We're seeking a highly organized professional to support our operations with exceptional administrative expertise. Enjoy competitive compensation, comprehensive benefits, and a hybrid work model that balances office collaboration with remote flexibility. Help us maintain our reputation for excellence while growing your career in a supportive environment.
Responsibilities
- Manage calendars, coordinate meetings, and schedule appointments for executives and teams
- Handle incoming communications including calls, emails, and correspondence with professionalism
- Prepare, edit, and distribute reports, presentations, and confidential documents
- Coordinate office operations including supply inventory, equipment maintenance, and vendor relations
- Support onboarding processes and maintain accurate personnel records
- Assist with budget tracking and expense report processing
- Coordinate travel arrangements and logistics for staff and clients
Qualifications
- 3+ years of administrative support experience in a professional setting
- Proficiency in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint)
- Exceptional organizational skills with attention to detail and accuracy
- Strong written and verbal communication abilities
- Proven ability to manage multiple priorities in a fast-paced environment
- Associate's degree or equivalent administrative certification preferred
- Experience with calendar management and scheduling tools
- Ability to maintain confidentiality and handle sensitive information