Job Description
We're seeking a dynamic Office Assistant to join our team immediately! This is a rare opportunity to start your career with a forward-thinking company in the heart of New York City. If you're a proactive multitasker with exceptional organizational skills, we want to hear from you. Enjoy competitive pay, comprehensive benefits, and a collaborative work environment where your contributions make a real impact.
Responsibilities
- Manage office operations including supply inventory, equipment maintenance, and facility coordination
- Handle incoming communications professionally via phone, email, and in-person interactions
- Coordinate calendars, schedule meetings, and manage executive travel arrangements
- Prepare and distribute correspondence, reports, and confidential documents
- Support HR functions including onboarding, record-keeping, and benefits administration
- Process invoices, expense reports, and basic bookkeeping tasks
- Maintain digital filing systems and ensure data accuracy
Qualifications
- High school diploma required; associate degree or relevant certification preferred
- Minimum 2 years of administrative support experience
- Proficiency in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint)
- Exceptional organizational skills with attention to detail
- Strong written and verbal communication abilities
- Ability to multitask and prioritize in a fast-paced environment
- Discretion when handling confidential information