Job Description
Are you a detail-oriented professional looking for an exciting opportunity in the heart of Tucson? Tucson Executive Services is currently seeking a Full-Time Administrative Assistant to join our growing team. This is an immediate hiring opportunity for a dedicated individual who thrives in a fast-paced office environment.
As our Administrative Assistant, you will play a crucial role in ensuring our daily operations run smoothly. You will be the face of our office, managing communications, scheduling, and project coordination. We offer a competitive salary, comprehensive benefits package, and a collaborative culture that values your contributions.
Responsibilities
- Calendar & Scheduling: Manage complex calendars, schedule meetings, and coordinate travel arrangements for executive leadership.
- Communication Hub: Serve as the primary point of contact for incoming calls and emails, directing inquiries appropriately and drafting correspondence.
- Document Management: Organize and maintain digital and physical filing systems, ensuring documents are easily retrievable and confidential information is secure.
- Event Coordination: Plan and execute company events, team meetings, and client gatherings, including venue selection and logistics.
- Reporting & Analysis: Prepare weekly and monthly reports, compile data, and assist in the preparation of presentations.
- Office Operations: Monitor office supplies, manage vendor relationships, and assist with basic accounting tasks such as invoice processing.
Qualifications
- Education: High school diploma or GED required; Associate’s degree or Bachelor’s degree in Business Administration is preferred.
- Experience: Minimum of 2-3 years of experience in an administrative or executive assistant role.
- Technical Skills: Proficient in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and Google Workspace.
- Organization: Demonstrated ability to multitask and prioritize tasks effectively in a dynamic environment.
- Communication: Excellent verbal and written communication skills with a professional and polished demeanor.
- Integrity: Strong attention to detail and a high level of discretion when handling sensitive information.