Job Description
Are you a highly organized professional looking for an immediate start? Apex Administrative Solutions is urgently hiring a detail-oriented Administrative Assistant to support our executive team in Houston, Texas.
We are seeking a proactive individual who can manage multiple priorities in a fast-paced environment. This is a fantastic opportunity to join a dynamic company where your organizational skills will directly contribute to our success.
Why Join Us?
- Immediate Start: Onboard and begin contributing from day one.
- Competitive Pay: $20 - $28 per hour based on experience.
- Growth Opportunities: Clear pathways for career advancement within the company.
- Modern Environment: Work in a collaborative and tech-forward office.
Responsibilities
- Calendar & Scheduling: Manage complex calendars, schedule meetings, and coordinate travel arrangements for senior executives.
- Communication Hub: Serve as the primary point of contact for internal and external stakeholders via phone, email, and in-person.
- Document Management: Prepare, edit, and format documents, presentations, and reports using Microsoft Office Suite.
- Office Operations: Oversee office supply inventory, process incoming mail, and maintain a tidy, organized workspace.
- Data Entry: Accurately input data into databases, CRM systems, and filing systems to ensure records are up-to-date.
- Event Coordination: Assist in planning and executing company events, meetings, and client gatherings.
- Expense Reporting: Process expense reports and assist with budget tracking as needed.
Qualifications
- Experience: Minimum of 2-3 years of administrative experience in a corporate or professional setting.
- Education: High school diploma required; Associate’s degree or Certificate in Office Administration is a plus.
- Technical Skills: Proficiency in Microsoft Office (Word, Excel, PowerPoint, Outlook) and Google Workspace.
- Communication: Exceptional verbal and written communication skills with a professional demeanor.
- Organization: Strong ability to prioritize tasks and manage time effectively in a fast-paced environment.
- Attention to Detail: Meticulous approach to data entry and document proofreading.
- Reliability: Must be available to work full-time hours with occasional flexibility for overtime or meetings.