Job Description
Are you an organized professional looking for an Administrative Assistant role in Seattle? We are currently seeking a dedicated and detail-oriented individual to join our dynamic team. This is an Immediate Hire position with a competitive salary and a fantastic work culture. If you thrive in a fast-paced environment and excel at supporting leadership, we want to hear from you.
As an Administrative Assistant, you will be the backbone of our daily operations, ensuring our team runs smoothly and efficiently. You will have the opportunity to work in a modern office setting with opportunities for growth and professional development.
Responsibilities
- Calendar & Scheduling: Manage complex calendars, schedule meetings, and coordinate travel arrangements for executives.
- Communication: Handle incoming emails and phone calls with professionalism, screen visitors, and route inquiries appropriately.
- Document Management: Prepare, edit, and proofread documents, reports, and presentations using Microsoft Office Suite.
- Office Operations: Maintain office supplies inventory, manage filing systems (digital and physical), and handle incoming mail/distribution.
- Event Coordination: Assist in organizing company events, team meetings, and client luncheons.
- Data Entry: Accurately input and update data in company databases and CRM systems.
- General Support: Perform ad-hoc administrative tasks to support the overall efficiency of the department.
Qualifications
- Education: High school diploma or GED required; Associate’s degree preferred.
- Experience: Minimum of 1-2 years of administrative or office support experience required.
- Technical Skills: Proficient in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook); experience with project management software is a plus.
- Communication: Excellent verbal and written communication skills in English.
- Organization: Strong attention to detail and exceptional organizational skills with the ability to multitask effectively.
- Interpersonal: Professional demeanor with the ability to work independently and collaboratively in a team environment.
- Flexibility: Willingness to adapt to changing priorities and occasional evening/weekend work for special events.