Job Description
Are you a highly organized professional seeking an immediate opportunity in the heart of Seattle? Apex Executive Solutions is looking for a dedicated and proactive Administrative Assistant to support our senior leadership team. We offer a fast-paced environment, competitive benefits, and the chance to make an immediate impact.
In this role, you will serve as the backbone of our office operations, ensuring that daily activities run efficiently and that our executives can focus on driving business growth. If you excel in a dynamic setting and have a passion for organization, we want to hear from you.
Responsibilities
- Calendar Management: Manage complex calendars, schedule meetings, and coordinate domestic and international travel arrangements.
- Communication: Act as the primary point of contact for internal and external stakeholders, handling correspondence and screening calls professionally.
- Document Preparation: Prepare, proofread, and edit correspondence, presentations, reports, and other business documents.
- Office Operations: Oversee office supply inventory, manage vendor relationships, and handle facility maintenance requests.
- Event Coordination: Plan and organize company events, meetings, and client receptions from concept to execution.
- Expense Management: Process and reconcile expense reports in a timely and accurate manner.
Qualifications
- Experience: Proven experience (3+ years) as an Administrative Assistant, Executive Assistant, or in a similar support role.
- Software Proficiency: Advanced proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and experience with CRM software is required.
- Communication: Exceptional verbal and written communication skills with a polished professional tone.
- Organization: Superior organizational skills with the ability to prioritize tasks and manage time effectively in a fast-paced environment.
- Adaptability: Ability to adapt quickly to changing priorities and handle multiple projects simultaneously.
- Education: High school diploma or equivalent required; Associate’s degree or Bachelor’s degree preferred.