Job Description
We are seeking a highly organized and proactive Administrative Assistant to join our dynamic team in San Jose, CA. This is an Immediate Hire opportunity for an Office Support professional who thrives in a fast-paced environment.
As the face of our operations, you will ensure our office runs smoothly, handle complex scheduling, and provide exceptional support to senior leadership. If you are looking for a role that offers growth and stability, apply today!
Responsibilities
- Manage complex calendars and coordinate meetings, including travel arrangements and virtual conference logistics.
- Prepare and proofread professional correspondence, reports, and presentations with a keen eye for detail.
- Handle incoming communications, including phone calls, emails, and mail, ensuring timely responses.
- Assist with office management tasks, including inventory control, supply ordering, and facility upkeep.
- Organize and maintain electronic and physical filing systems for easy retrieval of information.
- Act as the point of contact for visitors and clients, ensuring a welcoming and professional reception.
Qualifications
- High School Diploma or GED required; Associate’s degree or Bachelor’s degree preferred.
- Minimum of 2-3 years of experience in an administrative or office support role.
- Proficient in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and Google Workspace.
- Excellent written and verbal communication skills with a professional telephone manner.
- Strong organizational skills with the ability to prioritize tasks and manage time effectively under pressure.
- Ability to maintain confidentiality and exercise discretion in all professional interactions.