Job Description
We are seeking a highly organized and proactive Administrative Assistant to join our growing team in San Diego, CA. This is an immediate hire position offering a fantastic opportunity to support senior leadership and contribute to a dynamic corporate environment.
As a key member of our operations team, you will ensure the smooth flow of office activities, manage complex scheduling, and handle a variety of administrative tasks that keep our business running efficiently.
Why Join Us?
• Competitive salary and comprehensive benefits package.
• Professional development opportunities.
• Collaborative and supportive work culture.
Responsibilities
- Manage and coordinate executive calendars, including scheduling meetings and travel arrangements.
- Prepare and distribute meeting agendas, minutes, and presentations.
- Screen and route incoming communications, including phone calls, emails, and correspondence.
- Maintain accurate and up-to-date digital and physical filing systems for the department.
- Process expense reports and assist with invoice reconciliation.
- Coordinate departmental events and office activities.
- Act as the primary point of contact for visitors and vendors.
Qualifications
- High school diploma or equivalent; Associate’s degree preferred.
- Proven experience as an Administrative Assistant or in a similar support role.
- Proficient in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
- Exceptional written and verbal communication skills.
- Strong organizational skills with the ability to multitask in a fast-paced environment.
- Detail-oriented with a commitment to accuracy.
- Ability to work independently with minimal supervision.