Job Description
We are seeking a highly organized and proactive Administrative Assistant to join our dynamic team in Raleigh, NC. This is an Immediate Hire opportunity for a self-starter who thrives in a fast-paced environment and wants to make an immediate impact. If you have a strong background in office management and a passion for efficiency, we want to meet you.
As an integral part of our operations, you will ensure the smooth running of our daily activities, support executive management, and handle various administrative tasks with precision and professionalism. This role offers a competitive salary and a clear path for growth within our organization.
Responsibilities
- Manage and schedule complex calendars, including meetings, appointments, and travel arrangements.
- Prepare and distribute professional correspondence, reports, and presentations using Microsoft Office Suite.
- Coordinate internal and external communications, acting as the primary point of contact for visitors and callers.
- Handle data entry, filing, and record management to ensure accurate and organized documentation.
- Assist in the preparation of meeting materials and take detailed minutes when required.
- Process invoices and expense reports with a focus on accuracy and timely submission.
- Support the department with ad-hoc projects and special events coordination.
Qualifications
- High school diploma or equivalent required; Associate’s degree in Business Administration or related field is a plus.
- Minimum of 2-3 years of professional administrative or executive assistant experience.
- Proficiency in Microsoft Office (Word, Excel, PowerPoint, Outlook) and Google Workspace.
- Excellent verbal and written communication skills with a professional demeanor.
- Strong organizational skills with the ability to prioritize multiple tasks and meet deadlines.
- Ability to work independently and collaboratively within a team structure.