Job Description
We are seeking a highly organized and proactive Administrative Assistant to join our dynamic team in Portland, OR. This is an immediate hire opportunity for a dedicated professional who thrives in a fast-paced environment. While the role is based in Portland, we are also welcoming qualified candidates in North Carolina to work remotely.
Why Join Us?
- Immediate start available.
- Competitive salary and benefits package.
- Supportive and collaborative team culture.
Responsibilities
- Manage complex calendars, schedule meetings, and coordinate domestic and international travel arrangements.
- Prepare and distribute meeting agendas, minutes, and presentations using MS Office.
- Handle incoming inquiries via phone, email, and in-person with a high level of professionalism.
- Assist with data entry, report generation, and maintaining accurate digital and physical records.
- Manage office supplies inventory and maintain positive relationships with vendors.
- Support the executive team with ad-hoc projects and special events.
- Process invoices and expense reports as needed.
Qualifications
- Proven experience as an Administrative Assistant or Office Manager (2+ years preferred).
- Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
- Strong written and verbal communication skills.
- Ability to prioritize tasks and manage time effectively in a fast-paced environment.
- High school diploma or equivalent required; Associate’s degree preferred.
- Experience with project management software is a plus.