Job Description
Immediate opportunity for a proactive Administrative Assistant to join our dynamic Portland team! We're seeking a highly organized professional to provide critical office support and ensure seamless operations. If you thrive in fast-paced environments and excel at multitasking, this is your chance to make an immediate impact with a leading Pacific Northwest employer.
Responsibilities
- Manage executive calendars, scheduling meetings, and coordinating travel arrangements
- Handle incoming communications, including phone calls, emails, and correspondence
- Prepare and edit documents, reports, and presentations using Microsoft Office Suite
- Organize and maintain digital filing systems and physical records
- Assist with onboarding processes and new hire orientation
- Coordinate office supplies inventory and procurement
- Support departmental projects with data entry and documentation
Qualifications
- Minimum 2 years of administrative support experience
- Proficiency in Microsoft Office (Outlook, Word, Excel, PowerPoint)
- Exceptional organizational and time-management skills
- Strong written and verbal communication abilities
- Ability to maintain confidentiality and handle sensitive information
- Associate's degree or relevant certification preferred
- Experience with office management software (e.g., Asana, Trello)