Job Description
Join our dynamic team as an Administrative Assistant and make an immediate impact! NorthStar Solutions Group is seeking a highly organized professional to support our fast-paced operations in Portland, OR. This is a direct-hire position offering competitive compensation and growth opportunities. You'll be the backbone of our office, ensuring seamless daily operations while collaborating with cross-functional teams. If you thrive in a collaborative environment and excel at multitasking, we encourage you to apply today!
Responsibilities
- Manage executive calendars, scheduling appointments, and coordinating travel arrangements
- Handle incoming communications via phone, email, and in-person inquiries with professionalism
- Prepare, edit, and distribute confidential documents, reports, and correspondence
- Coordinate office logistics including supply inventory, equipment maintenance, and vendor relationships
- Support departmental projects through data management, meeting coordination, and presentation preparation
- Maintain digital and physical filing systems with meticulous attention to detail
- Assist with onboarding processes and new employee orientation materials
Qualifications
- Minimum 2 years of administrative support experience in a professional setting
- Proficiency in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint)
- Exceptional organizational skills with ability to prioritize competing tasks
- Strong written and verbal communication abilities
- Proven experience managing confidential information with discretion
- Associate's degree or equivalent professional certification preferred
- Ability to work independently with minimal supervision
- Experience with calendar management and travel booking systems