Job Description
We are seeking a highly organized and proactive Administrative Assistant to join our dynamic team in Portland, OR. This is an immediate hire opportunity for a detail-oriented professional who thrives in a fast-paced environment. As the face of our organization, you will play a crucial role in ensuring smooth daily operations and supporting our executive leadership with top-tier administrative support.
Why Join Us?
- Immediate start date available.
- Competitive hourly wage with performance bonuses.
- Modern work environment with a collaborative team culture.
If you are looking for a role where your organizational skills can make a tangible impact, apply today!
Responsibilities
- Schedule Management: Manage complex calendars, schedule appointments, and coordinate internal and external meetings.
- Communication Hub: Serve as the primary point of contact for phone calls and emails, directing inquiries to the appropriate team members.
- Document Preparation: Draft, proofread, and edit professional correspondence, reports, and presentations using Microsoft Office Suite.
- Event Coordination: Plan and coordinate company events, meetings, and travel arrangements (flights, hotels, itineraries) for executives.
- Record Keeping: Maintain accurate filing systems, both digital and physical, ensuring confidentiality and easy retrieval of information.
- Office Operations: Manage office supplies inventory, oversee vendor relationships, and ensure the workspace remains organized and efficient.
Qualifications
- Education: High school diploma or equivalent required; Associate’s degree or certification in Business Administration is preferred.
- Experience: Minimum of 2-3 years of professional administrative support experience.
- Technical Skills: Proficiency in MS Office (Word, Excel, PowerPoint, Outlook) and experience with CRM software or project management tools.
- Communication: Excellent verbal and written communication skills with a professional and polished tone.
- Organization: Exceptional time management skills with the ability to prioritize tasks effectively in a multi-tasking environment.
- Interpersonal: Ability to work independently as well as collaboratively within a team.