Job Description
We are currently seeking a highly organized and proactive Administrative Assistant to join our team in Portland, Oregon. This is an immediate hire position for a dedicated professional who thrives in a fast-paced, dynamic environment.
As a key member of our support staff, you will ensure the smooth operation of our daily business activities. We pride ourselves on our collaborative culture and offer competitive benefits, including health insurance, paid time off, and professional development opportunities.
Responsibilities
- Manage and coordinate complex calendars, scheduling meetings, and arranging travel itineraries with precision.
- Handle all incoming communications, including phone calls, emails, and mail, routing inquiries to the appropriate personnel.
- Prepare, edit, and format professional documents, presentations, and reports for executive review.
- Organize and maintain both physical and digital filing systems to ensure easy information retrieval.
- Assist in the onboarding process for new hires and maintain employee records.
- Order and inventory office supplies, negotiating with vendors to ensure cost-effectiveness.
- Act as the point of contact for visitors and clients, ensuring a welcoming and professional environment.
Qualifications
- High school diploma or GED required; Associate’s degree or higher preferred.
- Minimum of 2 years of experience in administrative support or executive assistance.
- Proficient in Microsoft Office Suite (Excel, Word, PowerPoint, Outlook) and Google Workspace.
- Excellent verbal and written communication skills with a focus on clarity and professionalism.
- Strong organizational skills with the ability to prioritize multiple tasks and meet tight deadlines.
- Ability to work independently with minimal supervision and adapt to changing priorities.