Job Description
We are seeking a highly organized and detail-oriented Administrative Assistant to join our dynamic team in Portland, Oregon. This is an immediate hire opportunity for a professional who excels in data entry and general office administration. You will play a crucial role in maintaining our daily operations, managing sensitive information, and ensuring seamless office workflow.
In this role, you will be the face of our office, handling a variety of tasks that require precision, confidentiality, and a proactive attitude. If you are looking for a stable position where you can utilize your data entry skills and administrative expertise, we want to hear from you.
Responsibilities
- High-Volume Data Entry: Accurately input and update company data into digital systems and databases with a focus on speed and error-free performance.
- Document Management: Organize, maintain, and file physical and electronic records in an efficient, easily retrievable system.
- Scheduling & Communication: Manage calendars, schedule appointments, and respond to incoming inquiries via phone and email professionally.
- Report Preparation: Compile data into reports, spreadsheets, and presentations using Microsoft Office Suite.
- Office Coordination: Order supplies, manage inventory, and assist with general office upkeep to ensure a productive work environment.
Qualifications
- Education: High school diploma or GED required; Associate degree in Business Administration or related field is a plus.
- Experience: Proven experience as an Administrative Assistant, Office Clerk, or in a similar data entry role.
- Technical Skills: Proficient in Microsoft Office (Word, Excel, Outlook, PowerPoint) and data management software.
- Typing Speed: Demonstrated typing ability of 40+ WPM with high accuracy.
- Soft Skills: Exceptional attention to detail, strong organizational skills, and the ability to multitask in a fast-paced environment.