Job Description
Join Boston's dynamic public service team as an Entry-Level Administrative Assistant! We're seeking motivated individuals to support our city operations with immediate hiring opportunities. This role offers hands-on experience in municipal administration, professional development, and direct impact on community services. Perfect for career starters with organizational passion and a commitment to public excellence.
Responsibilities
- Manage departmental calendars, scheduling appointments, and coordinating meetings
- Process incoming communications (phone, email, mail) and route inquiries appropriately
- Maintain digital and physical filing systems with strict confidentiality protocols
- Assist in report preparation, data entry, and document formatting
- Coordinate office supplies inventory and procurement processes
- Support event coordination for community outreach programs
- Perform light bookkeeping tasks and expense tracking
Qualifications
- High school diploma or equivalent; associate's degree preferred
- Proficiency in Microsoft Office Suite (Word, Excel, Outlook)
- Excellent organizational skills with attention to detail
- Strong written and verbal communication abilities
- Ability to multitask in a fast-paced government environment
- Basic knowledge of office equipment (copiers, scanners, phone systems)
- Customer service mindset with collaborative spirit