Job Description
We are seeking a highly motivated Administrative Assistant to join our dynamic team in San Jose. This immediate hire opportunity offers a temporary position with potential for long-term growth. The ideal candidate will be organized, proactive, and excel in a fast-paced environment. You will provide critical administrative support to ensure seamless office operations while contributing to our mission of exceptional public service. If you're ready to make an immediate impact in a rewarding role, apply today!
Responsibilities
- Manage and maintain office schedules, calendars, and correspondence
- Coordinate meetings, appointments, and event logistics
- Prepare, edit, and distribute official documents and reports
- Handle incoming communications and provide frontline support
- Assist with data entry, record-keeping, and document management
- Support procurement processes and inventory tracking
- Collaborate with cross-functional teams on administrative projects
Qualifications
- High school diploma or equivalent; associate's degree preferred
- 2+ years of administrative support experience
- Proficiency in Microsoft Office Suite (Word, Excel, Outlook)
- Exceptional organizational and time-management skills
- Strong written and verbal communication abilities
- Ability to multitask and prioritize tasks effectively
- Knowledge of office equipment and procedures