Job Description
Join our dynamic team at Phoenix Dynamic Solutions as an Administrative Assistant and make an immediate impact! We're seeking a highly organized professional to provide essential office support in our fast-paced Phoenix headquarters. This is a contract position with potential for conversion to full-time for the right candidate. If you excel in multitasking and thrive in collaborative environments, we encourage you to apply today.
Responsibilities
- Manage executive calendars, scheduling meetings, and coordinating travel arrangements
- Handle incoming communications, including phone calls, emails, and correspondence
- Prepare, edit, and distribute professional documents and presentations
- Maintain digital and physical filing systems with meticulous attention to detail
- Coordinate office operations, including supply inventory and equipment maintenance
- Assist with onboarding new hires and departmental training materials
- Support event planning and meeting logistics for internal and external stakeholders
Qualifications
- Minimum 2 years of administrative or office support experience
- Proficiency in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint)
- Exceptional organizational skills with ability to prioritize competing tasks
- Strong written and verbal communication abilities
- Experience with calendar management and scheduling tools
- Ability to maintain confidentiality and handle sensitive information
- Proactive problem-solving approach and adaptability to changing priorities