Job Description
Join our dynamic Houston team as an Administrative Assistant and become the backbone of our operations! We're seeking a highly organized professional to provide critical support across our fast-paced office environment. This immediate hire position offers competitive compensation, comprehensive benefits, and a chance to grow with a leading industry player. If you excel at multitasking, communication, and maintaining seamless workflows, we encourage you to apply today and start making an impact immediately!
Responsibilities
- Manage executive calendars, coordinate meetings, and handle travel arrangements
- Process incoming communications (calls, emails, mail) and route appropriately
- Prepare, edit, and distribute professional correspondence and reports
- Maintain digital and physical filing systems with meticulous attention to detail
- Assist with onboarding processes and new hire orientations
- Coordinate office supplies inventory and vendor relationships
- Support department heads with data entry and record-keeping tasks
- Act as primary point of contact for internal and external stakeholders
Qualifications
- Minimum 2 years of administrative support experience required
- Proficiency in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint)
- Exceptional written and verbal communication skills
- Strong organizational abilities with proven attention to detail
- Ability to prioritize tasks and manage competing deadlines
- Professional demeanor with strong customer service orientation
- Associate's degree or equivalent professional certification preferred
- Bilingual (English/Spanish) candidates strongly encouraged to apply