Job Description
We are seeking a highly organized and proactive Administrative Assistant to join our dynamic team in Oklahoma City. This is an immediate hire opportunity featuring a flexible schedule and a supportive work environment. If you excel at multitasking and thrive in a fast-paced setting, we want to meet you.
As a key member of our administrative staff, you will play a crucial role in ensuring our operations run smoothly. We offer competitive pay, professional development opportunities, and a culture that values efficiency and teamwork.
Responsibilities
- Calendar Management: Manage complex calendars, schedule appointments, and coordinate meetings with high attention to detail.
- Communication: Answer and screen phone calls, route inquiries to the appropriate personnel, and draft professional correspondence.
- Documentation: Prepare, edit, and format reports, presentations, and memos using Microsoft Office Suite.
- Office Operations: Handle incoming and outgoing mail, manage office supplies, and maintain a clean, organized workspace.
- Event Coordination: Plan and coordinate company events, including travel arrangements and logistics when required.
- Data Management: Assist in data entry tasks and maintain accurate digital filing systems for easy retrieval.
- Special Projects: Support management with ad-hoc projects and other administrative duties as needed.
Qualifications
- Experience: Minimum of 2-3 years of experience in an administrative or office support role.
- Education: High school diploma or equivalent required; Associate's degree preferred.
- Skills: Proficient in Microsoft Office (Word, Excel, Outlook) and Google Workspace.
- Communication: Excellent verbal and written communication skills with a professional demeanor.
- Organization: Strong time management skills and the ability to prioritize tasks effectively.
- Adaptability: Ability to work independently and adapt to changing priorities in a flexible schedule environment.
- Software: Experience with scheduling software (e.g., Calendly, Google Calendar) is a plus.