Job Description
Are you a highly organized professional seeking an immediate opportunity to make an impact? Horizon Enterprise Solutions is currently hiring a dedicated Administrative Assistant to support our dynamic operations in Oakland, CA. In this role, you will be the backbone of our daily office functions, ensuring smooth operations and exceptional communication.
We offer a competitive salary, a collaborative work environment, and the chance to grow within a thriving company. If you have a knack for multitasking and a professional demeanor, we want to hear from you.
Responsibilities
- Schedule Management: Manage complex calendars, schedule meetings, and coordinate appointments for senior management with precision.
- Communication: Handle incoming and outgoing correspondence via phone, email, and mail, ensuring timely and professional responses.
- Documentation: Prepare, edit, and format professional documents, presentations, and reports using advanced MS Office skills.
- Office Operations: Maintain office supplies, manage filing systems (digital and physical), and handle incoming deliveries efficiently.
- Travel Coordination: Arrange domestic and international travel itineraries, including booking flights, hotels, and ground transportation.
- Data Entry: Accurately input and update information into databases and CRM systems to ensure data integrity.
Qualifications
- Education: High school diploma or GED required; Associate's degree or Bachelor's degree preferred.
- Experience: Minimum of 2 years of experience in an administrative support role.
- Technical Skills: Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and Google Workspace.
- Communication: Excellent verbal and written communication skills with a polished, professional tone.
- Organization: Strong attention to detail and the ability to prioritize tasks effectively in a fast-paced environment.
- Reliability: Must be punctual, dependable, and able to work independently with minimal supervision.