Job Description
We are currently seeking a dedicated and detail-oriented Administrative Assistant to join our dynamic team in Oakland, CA. This is an Immediate Hire position offering a fantastic opportunity to work in a fast-paced environment where your organizational skills will be valued. If you are looking for a role where you can make an immediate impact and grow professionally, we want to hear from you.
Our ideal candidate is a self-starter who excels at multitasking, possesses excellent communication skills, and is ready to start immediately. You will play a crucial role in ensuring our office operations run smoothly and efficiently.
Responsibilities
- Manage and coordinate office schedules, appointments, and calendar management for senior leadership.
- Prepare, proofread, and distribute professional correspondence, emails, and reports.
- Handle incoming and outgoing communications, including phone calls and client inquiries.
- Perform data entry and maintain accurate digital and physical filing systems.
- Assist in organizing and scheduling meetings, including preparing agendas and meeting materials.
- Order and manage office supplies and inventory.
- Support special projects and ad-hoc administrative tasks as needed.
Qualifications
- High school diploma or equivalent required; Associate’s degree preferred.
- Minimum of 1-2 years of experience in an administrative or office support role.
- Proficient in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
- Strong typing skills and attention to detail.
- Excellent verbal and written communication skills.
- Ability to work independently and manage time effectively in a fast-paced environment.