Job Description
We are seeking a highly organized and proactive Administrative Assistant to join our dynamic team in the heart of New York City. This is an immediate hire opportunity featuring a flexible schedule, designed for a professional who thrives in a fast-paced environment and excels at supporting executive leadership.
As a key member of our operations team, you will ensure the smooth flow of daily activities, manage complex schedules, and serve as the first point of contact for our valued clients and partners. If you are looking for a stable role with the potential for growth and a modern workplace culture, we want to hear from you.
Why Join Us?
- Immediate start available for the right candidate.
- Competitive compensation package.
- Flexible work schedule to support work-life balance.
- Modern office environment in Midtown Manhattan.
Responsibilities
- Manage and coordinate complex calendars, scheduling meetings, and arranging conference calls with precision.
- Handle all incoming and outgoing correspondence, including emails, faxes, and mail, ensuring a professional and timely response.
- Prepare, proofread, and edit documents, presentations, and reports using Microsoft Office Suite.
- Assist with travel arrangements, including flights, hotels, and itineraries, ensuring a seamless experience for executives.
- Process expenses and maintain accurate financial records using company software.
- Support special projects and ad-hoc administrative tasks as assigned by management.
- Act as a liaison between departments, facilitating communication and information flow.
Qualifications
- Proven experience in an administrative support role (minimum 2 years preferred).
- Proficient in Microsoft Office Suite (Excel, Word, PowerPoint, Outlook) with advanced Excel skills a plus.
- Excellent written and verbal communication skills with a polished professional demeanor.
- Strong organizational skills with the ability to prioritize tasks and manage time effectively in a multi-tasking environment.
- High school diploma or equivalent; Associate’s degree or Bachelor’s degree in Business Administration is preferred.
- Ability to maintain strict confidentiality and handle sensitive information with discretion.