Job Description
Are you a highly organized professional seeking an immediate hire opportunity to make a tangible impact? Apex Corporate Solutions is looking for a detail-oriented Administrative Assistant to join our dynamic team in New York. This role offers a unique hybrid support structure, providing essential office support for our operations in both New York, NY and Boston, MA.
In this pivotal role, you will be the backbone of our executive operations, ensuring seamless communication and efficient workflow management. We are looking for a proactive individual who thrives in a fast-paced environment and is ready to start immediately.
Responsibilities
- Manage complex calendars, schedule meetings, and coordinate cross-functional team events.
- Prepare and distribute high-level correspondence, reports, and presentations using MS Office Suite.
- Handle domestic and international travel arrangements, including itineraries, bookings, and expense reconciliation.
- Oversee office inventory, supply ordering, and facility management to ensure a smooth working environment.
- Serve as the primary point of contact for internal and external stakeholders, maintaining a professional image.
- Assist with data entry, file management, and ad-hoc projects as required.
Qualifications
- Minimum of 2-3 years of professional administrative experience in a corporate setting.
- Proficiency in Microsoft Office Suite (Excel, PowerPoint, Outlook, Word) with advanced Excel skills a plus.
- Strong verbal and written communication skills with impeccable grammar and proofreading abilities.
- Proven ability to prioritize tasks effectively in a fast-paced, multi-tasking environment.
- Experience supporting executive leadership or managing front-desk operations is highly preferred.