Job Description
Are you a detail-oriented professional looking for an immediate opportunity to join a dynamic team in the heart of Los Angeles? Apex Corporate Solutions is seeking a highly organized Administrative Assistant to support our executive team and ensure our daily operations run seamlessly.
In this role, you will be the face of our office, managing correspondence, scheduling, and logistical support with precision and professionalism. If you thrive in a fast-paced environment and are ready to start immediately, we want to hear from you.
Responsibilities
- Manage Communications: Handle incoming emails, phone calls, and correspondence with professionalism, directing inquiries to the appropriate team members.
- Scheduling & Calendar Management: Coordinate complex schedules for senior executives, including booking meetings, booking travel, and managing conference rooms.
- Document Management: Prepare, proofread, and edit reports, presentations, and correspondence; maintain organized digital and physical filing systems.
- Office Operations: Manage office supplies inventory, coordinate maintenance requests, and assist with onboarding new hires.
- Event Coordination: Assist in planning and executing company events, team meetings, and client networking sessions.
- Data Entry & Reporting: Maintain accurate records and generate routine reports using Excel and internal database systems.
Qualifications
- Experience: Minimum of 2 years of professional administrative experience, preferably in a corporate setting.
- Skills: Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and Google Workspace.
- Communication: Excellent verbal and written communication skills with a polished, professional tone.
- Organization: Exceptional time management skills and the ability to prioritize tasks in a fast-paced environment.
- Adaptability: Ability to adapt quickly to changing priorities and learn new software tools efficiently.
- Education: High school diploma or GED required; Associate’s degree or Business Administration certification is a plus.