Job Description
We are looking for a dedicated and highly organized Administrative Assistant to join our professional team in Jacksonville, Florida. This is an immediate hire position for a detail-oriented individual who thrives in a fast-paced office environment.
As part of our support staff, you will play a crucial role in ensuring the smooth operation of our daily business activities. We pride ourselves on a collaborative culture and offer a comprehensive benefits package for our employees.
Responsibilities
- Manage high-volume incoming calls, emails, and general correspondence with a professional and friendly demeanor.
- Schedule and coordinate meetings, appointments, and travel arrangements for executive management.
- Prepare, edit, and format professional documents, presentations, and reports using Microsoft Office Suite.
- Perform accurate data entry and maintain up-to-date digital and physical filing systems.
- Assist in the procurement of office supplies and inventory management.
- Process invoices and expense reports for the finance department.
- Act as the point of contact for visitors and clients, ensuring a welcoming environment.
Qualifications
- High school diploma or GED required; Associate's degree in Business Administration preferred.
- Minimum of 2-3 years of proven experience in administrative support or office management.
- Proficient in Microsoft Office (Word, Excel, PowerPoint, Outlook) and Google Workspace.
- Excellent verbal and written communication skills with a focus on professionalism.
- Strong organizational skills with the ability to multitask and prioritize tasks effectively.
- Experience with scheduling software or CRM systems is a plus.
- Ability to work independently with minimal supervision in a dynamic setting.