Job Description
Are you a self-motivated professional seeking a rewarding role with a flexible schedule? We are looking for a dedicated Night Shift Administrative Assistant to support our operations in Tucson. This is a fantastic opportunity to join a dynamic team where your organizational skills will shine in a quiet, focused environment. We value accuracy, discretion, and a proactive approach to problem-solving.
Why Join Us?
- Competitive hourly pay with night shift differential.
- Flexible scheduling options available.
- Comprehensive benefits package including health, dental, and vision.
- Opportunity for career growth within a stable organization.
If you are ready to take the next step in your administrative career, we encourage you to apply today.
Responsibilities
- Manage Communications: Handle incoming calls, emails, and correspondence with professionalism and efficiency during night hours.
- Schedule Coordination: Maintain and update the master calendar, managing appointments, meetings, and travel arrangements.
- Data Management: Perform accurate data entry, maintain digital filing systems, and update databases.
- Report Generation: Compile and prepare daily, weekly, or monthly reports using Excel and other tools.
- Inventory Control: Monitor office supplies and inventory levels, placing orders as necessary to ensure smooth operations.
- Vendor Liaison: Communicate with external vendors and service providers to resolve issues and process invoices.
- Office Security: Ensure the office is secure and operational during the night shift, including locking up and performing security checks.
Qualifications
- Education: High school diploma or GED required; Associate degree in Business Administration preferred.
- Experience: Minimum of 2 years of administrative support experience, preferably in a night shift or similar setting.
- Skills: Proficiency in Microsoft Office Suite (Word, Excel, Outlook) and ability to learn new software quickly.
- Availability: Must be available to work night shifts (e.g., 6:00 PM - 2:00 AM) on a regular basis.
- Communication: Excellent verbal and written communication skills with a focus on accuracy.
- Organization: Strong organizational skills with the ability to prioritize tasks in a fast-paced environment.