Job Description
Join Our Team in Jacksonville Today!
We are looking for a detail-oriented and proactive Administrative Assistant to join our dynamic team in Jacksonville, FL. If you are seeking immediate employment and want to make an impact in a growing organization, we want to hear from you. This is a fantastic opportunity to utilize your organizational skills in a supportive environment.
Your Role:
As an Administrative Assistant, you will be responsible for ensuring the smooth operation of our office by handling various administrative tasks, scheduling, and providing support to management and staff. You will be the face of our company, representing our values with professionalism and efficiency.
Responsibilities
- Manage complex calendars, schedule appointments, and coordinate travel arrangements for executives.
- Prepare and distribute meeting agendas, presentations, and professional meeting minutes.
- Screen and direct incoming calls and emails, resolving inquiries or routing them to the appropriate personnel.
- Process invoices, expense reports, and maintain accurate financial records.
- Manage office inventory, order supplies, and coordinate maintenance services.
- Assist with data entry, filing, and maintaining organized digital and physical filing systems.
- Prepare internal and external correspondence, including letters, memos, and emails.
Qualifications
- High school diploma or equivalent required; Associate’s degree or Bachelor’s degree in Business Administration preferred.
- Proven experience as an Administrative Assistant or in a similar office support role.
- Advanced proficiency in Microsoft Office Suite (Excel, Word, PowerPoint, Outlook).
- Strong organizational skills with the ability to prioritize tasks and meet deadlines.
- Excellent verbal and written communication skills.
- Ability to work independently and as part of a collaborative team.
- Proficiency in using office equipment such as printers, scanners, and fax machines.