Job Description
Join Our Team in Indianapolis!
We are looking for a highly organized and proactive Administrative Assistant to support our growing operations. This is an immediate hire position offering a competitive salary and a flexible schedule, perfect for those seeking a balance between professional growth and personal time.
As a key member of our administrative team, you will ensure our daily operations run smoothly by managing communications, scheduling, and documentation with precision and efficiency.
Responsibilities
- Calendar Management: Schedule meetings, manage appointments, and coordinate internal and external calendars to ensure optimal time management.
- Document Preparation: Create, edit, and format professional documents, reports, and presentations using Microsoft Office Suite.
- Communication Handling: Screen and route incoming calls and emails, responding to inquiries in a timely and professional manner.
- Data Entry & Organization: Maintain accurate digital and physical filing systems, entering data into CRM systems with a high degree of accuracy.
- Office Support: Order office supplies, manage inventory, and assist in coordinating office events or meetings.
- Travel Coordination: Arrange travel itineraries, book accommodations, and prepare travel itineraries for team members.
Qualifications
- Education: High school diploma or GED required; Associate’s degree or Bachelor’s degree in a related field is a plus.
- Experience: Minimum of 1-2 years of experience in administrative support or a related role.
- Technical Skills: Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and Google Workspace.
- Communication: Excellent verbal and written communication skills with a professional tone.
- Organization: Strong attention to detail and the ability to prioritize multiple tasks effectively.
- Flexibility: Ability to work a flexible schedule and adapt to changing priorities as needed.